April 03, 2020 Automate Top 5 Governance features in Microsoft Teams Microsoft Teams has done a tremendous job in improving workforce productivity and efficient collaboration. However, Microsoft Teams can be improved further by using automation to make administration and governance efficient and simpler. Can governance and automation facilitate freedom with control? We believe that it can – by automating Teams’ governance it enhances collaboration experiences and enables organizations to become better and smarter workplaces. In this article, we will explore the automated Top 5 governance features in Microsoft Teams. Let us talk about 5 features where Microsoft Teams can benefit from automation. 1. Teams and Site Provisioning Firstly, Microsoft Teams governance and automation begins with the creation of any Team. We can organize Teams and streamline governance by automating site creation and authorization, enforcing naming conventions and managing external workflows. 2. Teams Governance Secondly, automate Teams governance settings. For this purpose, A limited group of user must create and manage Teams. This can easily be restricted and configured using governance automation. Also, classifying Teams is a good use case for governance automation. This classification can be by a Team’s purpose, organization or other business criteria. Furthermore, Teams cannot be created by use of blocked words and naming standards can be automated with rules. 3. Teams Lifecycle Management Thirdly, managing Teams is the best use case for governance automation and to reduce the workload on administrators. Automating inactive team for archival or deletion by applying business rules and governance policies is a good practice. As a result, it enhances the visibility of active teams and uncovers the ones that are irrelevant or unnecessary. Consequently, teams owners can be auto-notified and based on their responses next steps can be taken. 4. Data Analytics and Reporting Fourthly, automated reporting generates actionable insights fetching Teams’ real-time data in just a click. As a result, users get to visualize activity reports on various criteria – metadata usage, teams usage, user performance, browser and device segmentation etc. Additionally, reports can be exported in other formats. As a result, data aggregation is richer and more powerful. 5. Data Security and External Access Finally, we can automate governance by utilizing the best of Office 365 and Azure features – Information Rights Management (IRM), Data Loss and Prevention (DLP) and Azure Information Protection (AIP). This provides a secure environment for collaboration both internally and externally. Summary In this article, we explored the Top 5 automated governance features in Microsoft Teams. Furthermore, it does not take a lot of complexity to automate. Also, it is important to note that simple implementation leads to better outcomes for administrators and end-users. To know more about the automation implemented in our product – TeamsHub by Cyclotron, please click here About Cyclotron Cyclotron was proudly founded in San Francisco in 2014 with the sole intent of accelerating the success of our clients. We solve mission-critical business and technology challenges, through a proven network of industry-specific frameworks. We’re a trusted strategic partner to many innovative organizations in the financial, health and life sciences, public, retail, and technology sectors. Our solutions combined with your investment with us boost productivity, enhances collaboration, and integrates intelligence across your entire enterprise.
