April 29, 2020 Automate Site Provisioning with Dynamic Forms using TeamsHub by Cyclotron Introduction Dynamic request forms offer a robust team creation process that enhances governance and accountability for Microsoft Teams using TeamsHub by Cyclotron. In dynamic forms, the number of columns is not fixed but changes during runtime. By offering flexibility to vary columns, dynamic forms streamline data gathering, and storing. In this article we will see how to automate dynamic forms using TeamsHub by Cyclotron. Automate dynamic forms in TeamsHub by Cyclotron, to allow capture team profile data as they come in. Before a team starts to function, the user submits a form so that administrator gets all vital details for verification. Also, users can submit team requests in various situations. For example – launching a new project, updating a project, commencing a new task, adding a new work scope, etc. In TeamsHub by Cyclotron, administrators can create completely customizable dynamic forms without writing a line of code. Isn’t that great! They can modify the form template whenever they want as per organizational needs. Let’s explore the benefits and technicalities of dynamic forms offered by TeamsHub by Cyclotron in the next few sections. How Dynamic Forms Help Firstly, dynamic forms help in process and workflow management.Secondly, a dynamic request form clarifies the purpose of a team to an administrator.Thirdly, it can trigger additional information and follow-up questions considering the requester’s input.Lastly, it can help assign additional members or owners to a request considering the project for which the team is created. Creating Dynamic Forms To create a dynamic request form in TeamsHub by Cyclotron, click ‘Site Provision Settings’ in Settings. Then, click the link ‘Click here to update the form’. A pop-up form appears where custom columns can be added. Now, click ‘Add Field’ icon to add a column, choose its type, and enter a value. You can also provide a tool tip for reference. Besides, you can mark the column as mandatory by ticking the ‘Required’ checkbox at the end. Accessing Request Form Now, to access dynamic form, click ‘Create a Team’ button. Thereafter, the team creation process will lead you through a few steps before you finally get team request form. The following columns are currently available in the form by default: Name – It specifies team name Description – It specifies a description of the team Alias Name – It specifies group email id Member – It specifies member(s) of the team Owner – It specifies the owner(s) of the team Classification – It specifies organizational classification to which team belongs Besides, once you add dynamic columns, the team request form will look like this: Finally, the new request created by the user awaits the administrator’s approval. Summary Automating team request form is must-have functionality of modern collaboration tools. With TeamsHub by Cyclotron, administrators can automate workflows simply using a visual wizard. Creating and customizing powerful dynamic forms has never been easier. For more information on TeamsHub by Cyclotron please visit our blog or our main site at https://teamshub.io
April 20, 2020 Advanced Search using TeamsHub by Cyclotron Introduction Avoiding Teams sprawl and finding relevant information is an important consideration for Microsoft Teams governance. In this article we take a look at finding information using Advanced Search using TeamsHub by Cyclotron. Performing an acute search in an organization that has thousands of collaborative teams is often overwhelming for administrators. TeamsHub by Cyclotron introduces smarter ways to find teams. We have integrated filters to streamline your search and render high quality matches in your results. In this blog, we will discuss the following topics: Key PointsHow to Access Search and Create HubsWhat are FiltersWhat is Advanced Search and How to Access itExample Scenarios Key Points In TeamsHub by Cyclotron – Search is performed based on team name, tags, and classification.Advanced search can be used by both administrator and user.Advanced search does not support hub creation. How to Access Search and Create Hubs Sign in to TeamsHub by Cyclotron using appropriate user account and password. To search teams, go to All Teams and enter a search criteria in search input box. Use a search term – team name, tags or classification to search a team. For convenience, TeamsHub by Cyclotron provides tool tip in standard search. Now save the derived results as hub by giving a hub name after clicking Save Hub button. Henceforth, if new teams are added to your Office 365 environment matching any search criteria in existing hubs, they get automatically added to appropriate hubs. Filters Filters are a set of parameters used to customize your search query to eliminate irrelevant content from your results. Filters help in finding exact information that you are looking for. In TeamsHub by Cyclotron, to apply filters, you need to specify: An Attribute to filter onAn Operator to set the filter conditionA Value to filter by There are five types of attributes: Name – it specifies team name.Visibility – it is either public or private.Member/Owner – it specifies team member or owner name.Tags – it specifies tags used for labelling teams based on attributes such as team role, project, skill etc. For example – HR, IT, and Audit. Classification – it specifies classification labels used to categorize teams based on purpose, location or organizational structure. For example – Internal and External. Now, there are three types of operators: Equal – this operator is used to match specified attribute with a specified value.Not Equal –this operator is used when specified attribute must not match a specified value.Contains –this operator is used to match a specified attribute with a specified value in the same sequential or contiguous order. What is Advanced Search and How to Access it Advanced search is a set of filters used to perform complex searches by creating a search query. A search query is formed by combining a field and a query operator as discussed above. To access advanced search in TeamsHub by Cyclotron, go to All Teams and click the Advanced Search icon next to search input box on top of the screen. Example Scenarios Let us consider creating a search query using three different filters: [Filter 1: Attribute=Classification; Operator=Contains; Value=”aud”] Now the results will fetch all teams with classification ‘Audit’. [Filter 2: Attribute=Member/Owner; Operator=Not Equal; Value=”Anton Adamson”] Now, the result returns a list of teams where ‘Anton Adamson’ is not a member. Let us use a combination of two filters now: [Filter 3: {Attribute=Visibility; Operator=Equal; Value=”private”}{Attribute=Tags; Operator=Not Equal; Value=”it”}] Here, the result returns all those teams that are private and do not contain ‘IT’ tag. Similarly, you can refine your searches using two or more than two filters at a time. Summary TeamsHub by Cyclotron ensures that searching is an awesome experience for you. Gain control over your searches and get what you want in no time. If you are looking forward to make your searches straightforward, TeamsHub by Cyclotron is a perfect tool for you. For more information on TeamsHub by Cyclotron please visit our main site at https://teamshub.io or our blog for more articles.
April 19, 2020 Administration Management using TeamsHub by Cyclotron In this article, we dive into managing administration using TeamsHub by Cyclotron. Introduction IT Administrators are an important part of any company especially as organizations grow. Similarly, a global administrator in Office 365 also plays an important role. Administration Management using TeamsHub by Cyclotron plays an important role to help ease the burden and streamline governance. A global administrator, using TeamsHub by Cyclotron can automate collaboration settings, assign owners, manage licenses and domains, manage users and teams, customize policies, and perform many other operations. However, a global administrator’s role can be too centralized. Therefore, dividing the administrator role can greatly ease the team workload and set up the organization to scale easily. Also, delegating rights and privileges to specific tasks can help organizations expand administration capabilities for efficient management. Administration Management using TeamsHub by Cyclotron In this regard, TeamsHub by Cyclotron simplifies governance through automation without complex Powershell commands and by using a unified interface to streamline governance. Additionally, TeamsHub by Cyclotron puts a structure around administration by providing three administrator roles. Global AdministratorTeams Service Administrator and Reports Reader. Let’s explore each role one by one in the following sections Global Administrator In TeamsHub by Cyclotron, a global administrator can perform the following tasks: Firstly, manage Teams’ creation using automated workflows. Besides this administrators can manage guests, naming policies based on standard blocked words and custom blocked words and assign organization-specific classification. Secondly, global administrators can set up expiration policies for each team via a set of rules. This sends notifications to team owners on certain actions that need to be taken and provides alerts during the period of inactivity before Teams can be disposed of or archived. Thirdly, automate Microsoft Teams governance for site creation and management. To achieve this, an administrator can utilize dynamic forms and external workflows and define naming policies based on custom attributes and by using templates. Additionally, create and manage teams and configure access rights by applying Information Rights Management (IRM) to prevent content misuse. Also, create tags for quick discovery of information and updating multiple teams in one go.Perform an advanced search using filters and create hubs to save the results for organizational needs.Gain real-time insights into teams through a powerful dashboard to measure teams’ performance and make informed business decisions.Track popular, inactive teams or archived teams in your organization based on teams’ activity threshold. Administrators can also see the latest teams that have been added.Track and manage externally shared files or documents and even revoke access for security reasons.Get actionable reports based on various criteria such as metadata usage, team or device usage, etc. You can also share reports with third party contractors.Finally, a global administrator can optimize voice solutions. From a user-friendly interface, create, test and troubleshoot Direct Routing Configuration. Teams Service Administrator In TeamsHub by Cyclotron, Teams Service Administrator has similar responsibilities like the global administrators to manage entire Microsoft Teams environment. As a Teams Service Administrator, you can utilize all tools and features except: Voice routing or telephony settingsManaging teams creation processSetting up naming conventions for teamsClassification of teamsManaging external access Report Reader A Report Reader helps in creating better visibility of reporting and making reports more accessible. They have a very limited access to administrator portal in TeamsHub by Cyclotron. This role is read-only and can be assigned to any Office 365 user across the organization. As report reader, you can only view dashboard and access all the reports through Analytics. Summary We understand that administration management for Microsoft Teams and organizational needs can be tedious and time consuming. Hence, TeamsHub by Cyclotron provides more flexible ways to administer ensuring availability, reliability, security and integrity of your cloud systems and environments. For more information on TeamsHub by Cyclotron please visit our blog or our main site at https://teamshub.io
April 07, 2020 Microsoft Teams for US Government and DoD Microsoft announces rapid enablement of Teams for US government entities As you may have noted, Microsoft recently announced the rapid deployment and enablement of Microsoft Teams for the US government and DoD. This was in response to the COVID-19 pandemic which has resulted in both a health and economic crisis. You can find the full article here. Microsoft has released a Teams Guide for Rapid Enablement in GCC, GCCH & DoD. You can also access this via the link – https://aka.ms/TeamsGovFastPath You can find a webinar released by Microsoft on Youtube via the link – https://www.youtube.com/watch?v=CI4s3LE9lEY If you are a government entity and would like to leverage Microsoft Teams Cyclotron has offerings to meet your needs. We also cater to regulated industries such as Financial Services and Banking as well as Healthcare and Lifescience organizations. Additionally, we automate Microsoft Teams’ governance and engage users with our flagship product – TeamsHub by Cyclotron. TeamsHub by Cyclotron is a unified platform that simplifies, automates and streamlines governance. Also, with employee engagement features we provide a rich set of features along with governance. Furthermore, you can find more information in our blog articles. Finally, to know more about TeamsHub by Cyclotron please contact – sales@cyclotrongroup.com. We are totally committed to keeping our country safe and working 24X7. #MAGA. We look forward to hearing from you. About Cyclotron Cyclotron was proudly founded in San Francisco in 2014 with the sole intent of accelerating the success of our clients. We solve mission-critical business and technology challenges, through a proven network of industry-specific frameworks. We’re a trusted strategic partner to many innovative organizations in the financial, health and life sciences, public, retail, and technology sectors. Our solutions combined with your investment with us boost productivity, enhances collaboration, and integrates intelligence across your entire enterprise.
