Microsoft Teams Adoption Strategy

Introduction

Successful roll out of a new technology needs right adoption strategy in place. If you are ready to introduce Microsoft Teams to your workplace, you must first immune your business against common adoption pitfalls. Developing a deployment and training strategy is always a good idea before expecting a higher usage.

In this blog, we will first discuss a few concerns about Teams integration process and learn how to Master Teams adoption.

Steps towards seamless adoption of MS Teams

Understand organization’s infrastructure

Assess your organization’s technical readiness for new technology roll-out. Comprehend MS Teams capabilities and how it can transform your business by meeting the needs of end-users. Also, determine your technical capacity and bandwidth requirement along with licensing agreement to gain access to Teams features.

Manage user resistance

Anticipate the impact of introducing Teams to users and take necessary steps to eliminate confusions to improve user behavior. Communicate with users and convey why change is happening. Develop a personalized approach to familiarize users with MS Teams and solutions it provides to improve ways of working.

Ensure user training

Build a solid training plan to educate your end-users about capabilities of the new platform through high value use cases. Launch your early adopters to support your training program by sharing knowledge to end-users via seminars, webinars, discussions, etc. Let training involve adequate learning materials and hands-on experience to gain skills and confidence while working on the platform.

Highlight productivity

Microsoft Teams is tightly coupled with important apps such as SharePoint Online, OneDrive, Planner, MS Word, Excel, etc., to foster productivity and improve adoption. End-users must be encouraged to use Teams for not just better teamwork but a better document management system where they can work on files without leaving Teams and operate in their full capacities.

Plan governance policies

The default structure of Teams tends to cause confusions if governance best practices are not followed. For example, new users may create multiple teams with the same names or sometimes without owners unnecessarily. This causes duplication and overlapping of workspaces. Without proper control and policies, data shared within teams gets dispersed or lost. This further leads to difficulty in searching the relevant content which reduces platform usage rate. Good governance streamlines collaboration and optimizes resources by ensuring that users know how to create, store and share information.

Address MS Teams security early

Poor security posture in MS Teams can harm user productivity and damage business value. Teams native security doesn’t stop access and sharing of sensitive data to external users. Hence, it is imperative to incorporate additional governance and security protocols to restrict over exposure of sensitive data and bad actors from infringing the system. Data monitoring, access control and data loss prevention tools are necessary features to ensure secure collaboration and fuel adoption.

Measure and optimize

Measure the ROI to learn about the impact MS Teams is having on your organization using Microsoft 365 reports in admin center. Use Microsoft Teams analytics and reporting to evaluate usage patterns and user activities to learn current adoption status.

Leverage automation to empower administrators

There is no better way to elevate user experience than simplifying complex tasks via automation. Automation of MS Teams takes adoption to next level by streamlining processes and eliminating repetitive tasks. It creates an environment where users can easily focus on creative work without distractions. With automation, you can control teams sprawl, manage lifecycle of teams, grab real-time analytics, manage permissions, protect classified data, control guest user access and much more effortlessly without writing a single line of code.

You can either use an in-house product to automate Teams or use a third-party software such as TeamsHub.io to automate end-to-end governance in Teams. TeamsHub.io ensures efficient administration and safe collaboration by providing a consistent structure in Teams.

To learn more about TeamsHub.io, please visit https://teamshub.io or contact sales@cyclotrongroup.com to request a demo