December 08, 2020

Best practices for Microsoft Teams governance


Microsoft Teams rollout is the first step to promote successful collaboration in your business. However, as we transition to a hybrid of in-house and remote or purely virtual workplaces, organizations need effective administrative controls in place to operate seamlessly. Hence, achieving rapid adoption and long-term benefits of Teams requires setting up the right governance policies.

In this blog, we will discuss some best practices for Microsoft Teams governance to keep your collaboration platform in control and accelerate productivity. Let’s begin.

1. Assign roles and responsibilities

Delegating roles and responsibilities to the users based on their expertise helps in optimizing the assignment of accountability of the work to deliver collaboration services effectively.

2. Create a strong permission model

A permission model gives a structure to Teams by creating different types of users such as owners, members and guests with specific rights or privileges. This helps in controlling the access or creation of content in a subtle way.

3. Enforce naming standards

Following a naming scheme to give appropriate names to teams such as using identifiers or indicators according to company standards helps in better organization, classification and discoverability of teams. It further helps in maintaining a cleaner environment across the tenant.

4. Self-service request and approval

Configure self-service process for team or site creation to prevent its uncontrolled growth and redundancy. This can be done by enabling approval workflows, creation of dynamic forms, collection of metadata, team owner review processes and more.

5. Manage classification

Use tags or labels to correctly classify teams to enhance findability and search using a criteria. This also helps in quick discovery of information and updating multiple teams in bulk to minimize overheads.

6. Manage lifecycle of teams

Ensure that inactive teams are archived by configuring retention policies based on expiration timeline. this helps in keeping the Teams environment healthy by segregating or cleaning up irrelevant teams.

7. Manage external access

External collaboration tends to expose company’s confidential information to third-party contractors. Hence, it is important to limit their access to the tenant resources to prevent security threats.

Streamline governance through automation using TeamsHub by Cyclotron

A quickly changing and an ever expanding Teams environment is daunting for administrators to monitor and manage manually. To remove such pain points of administration, TeamsHub by Cylotron automates MS Teams governance to help your teams collaborate and perform unstoppapbly.

By enabling self-service provisioning, ensuring compliance with established policies, managing lifecycle of teams, managing guest access, setting up voice routing features and more, TeamsHub by Cyclotron automates all cumbersome tasks related to Teams governance. Moreover, it takes just a couple of hours for TeamsHub by Cyclotron to get deployed into your Teams environment and to get you up and running.

If you want to know more about how to automate MS Teams governance using TeamsHub by Cyclotron, please visit or contact to request a demo

Read more